Backup Emails Before you Lose
Data
Backup Outlook Now
Backup emails ,
Even if you have only been using an email account for a few
months the chances are that you already have quite a few emails
to back that you would not like to lose.
If you just use a webmail type email then, backups are really
done at the providers end and you do not have to worry.
But if you are using an
application such as Outlook or Outlook express, the chances are
they will all be stored on your actual hard drive.
Luckily backing up
email is relatively easy. We shall cover, backup outlook and
restoring through Microsoft Outlook and Outlook Express.
You will need to have a personal folder or PST to begin with,
the chances are you will already have one of these.
To check this go to
Tools menu and Select Options . Backup emails article
 Once
you have the options screen select the Mail setup Tab , now
select Data Files from the Data files sub menu.
If you
already have a personal folder here, or maybe more than one,
high light it , and click settings, this will then give the full
path to its location , make a note of this. backup emails
article
If you have no personal
folder , the chances are you are using something like an
exchange server , if this is the case, all of you emails will be
backed up elsewhere.
 If
you so wish you can still add a personal folder from here and
then manually move any files to this through the main Outlook
screen.
Generally you will
only need one personal folder, as this can stored up to 600mb of
emails, if you find that you have more than this, you can add
multiple personal folders through the mail setup screen.
Once you are happy
you have added / found the location of you personal folder ,
quit out of Outlook .
Now go to the
location you made a note of and you will see your personal
folder , copy this to where you would like it backed up.
Please note make sure
you only copy and not move the file, also make sure Outlook is
not open otherwise the file will be locked and you will not be
able to copy it properly. If you ever need to restore the
file, you can either replace the original of if you wish to
create a new personal folder .
Copy the backed up
personal folder to your hard disk and then create a new personal
folder from outlook , set the path to the existing file , now
you should have another personal folder,
Tips
When you create a new personal
folder or use an existing one , make sure you give it a logical
name, having two personal folders with the same name can be very
confusing. Like I said earlier a personal folder or pst file
will quite happily store up to 600 megabytes of data .
So unless you go
beyond this, only use one , you can setup sub menus from a
personal folder, but having more that one personal folder with
less that 600 megabytes of data serves no real purpose , apart
from having to backup two files as opposed to one. emails
backup.
If you wish to backup emails in Outlook Express click here for
more..
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