Backup Emails Before you Lose Data - Backup Outlook Now

Backup emails , Even if you’ve only been using an email account for a few months the chances are that you already have quite a few emails to back that you would not like to lose.

If you just use a webmail type email then , backups are really done at the providers end and you don’t have to worry.

But if you are using an application such as Outlook or Outlook express, the chances are they will all be stored on your actual hard drive.

Luckily backing up email is relatively easy. We shall cover, backup outlook and restoring through Microsoft Outlook and Outlook Express.

You will need to have a personal folder or PST to begin with, the chances are you’ll already have one of these.

To check this go to Tools menu and Select Options . Backup emails article

Once you have the options screen select the Mail setup Tab , now select Data Files from the Data files sub menu.

If you already have a personal folder here, or maybe more than one, high light it , and click settings, this will then give the full path to it’s location , make a note of this. backup emails article

If you have no personal folder , the chances are you’re using something like an exchange server , if this is the case, all of you emails will be backed up elsewhere.

If you so wish you can still add a personal folder from here and then manually move any files to this through the main Outlook screen.

Generally you will only need one personal folder, as this can stored up to 600mb of emails, if you find that you have more than this, you can add multiple personal folders through the mail setup screen.

Once you’re happy you have added / found the location of you personal folder , quit out of Outlook .

Now go to the location you made a note of and you will see your personal folder , copy this to where you would like it backed up.

Please note make sure you only copy and not move the file, also make sure Outlook is not open otherwise the file will be locked and you will not be able to copy it properly. If you ever need to restore the file, you can either replace the original of if you wish to create a new personal folder .

Copy the backed up personal folder to your hard disk and then create a new personal folder from outlook , set the path to the existing file , now you should have another personal folder,

Tips
When you create a new personal folder or use an existing one , make sure you give it a logical name, having two personal folders with the same name can be very confusing. Like I said earlier a personal folder or pst file will quite happily store up to 600 megabytes of data .

So unless you go beyond this, only use one , you can setup sub menu’s from a personal folder, but having more that one personal folder with less that 600 megabytes of data serves no real purpose , apart from having to backup two files as opposed to one. emails backup

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Backup Emails Before you Lose Data - Backup Outlook Now

Tips When you create a new personal folder or use an existing one , make sure you give it a logical name, having two personal folders with the same name can be very confusing. Like I said earlier a personal folder or pst file will quite happily store up to 600 megabytes of data .

Tips
When you create a new personal folder or use an existing one , make sure you give it a logical name, having two personal folders with the same name can be very confusing. Like I said earlier a personal folder or pst file will quite happily store up to 600 megabytes of data .