Password Protect Folders Outlook Folders
If you need to password protect folders within Outlook this can
be done a number of ways, probably the easiest would be to keep
everything within your mailbox, so then it’s stored on the
server.
The downside of
this can mean huge mailbox sizes and many system administrators
do impose mailbox size restrictions.
The next way is
to create a PST or personal folder, this enables us to store
files within Outlook, but do not count as part of the mailbox
size, as they are actually separate folders.
Generally the
mailbox itself will be secure, but the personal folders unless
password protected can be copied and opened by anyone with a
compatible version of Outlook.
Setting up a PST Password
Launch Outlook,
select the File menu > Data File Management,
select the PST / data file you wish to protect and select
Settings > Change Password > setup a new
password. Now bare in mind you’ll be prompted for the password
each time you login to Outlook, unless you use the “Save this
password in your password list” option.
If you need to
setup a PST / personal folder read
more here..
Once this is
done give some thought to these several factors
Is the location
where the PST is located backed up?
If you are
storing it locally what happens if you computer develops a hard
disk problem, so make sure they are stored in a location that is
backed up.
Is the area
where they are stored secure?
You may think; well its password
protection, but PST password protection is not the most
difficult protection to break. Checkout our article on password
protect folders more here…
To
keep the integrity of your Outlook personal folders, never
exceed the specified size limitations, more here…
Summary
Password protect your personal folders
Make sure they are backed up
Make sure they are stored in a secure area
Never exceed Microsoft’s specified size limitations
Search for more on how to password protect folders in Outlook
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